ChickenPiecesTools

All calculators / Weddings & events

Wedding Package Quote

Food, bar, venue, staff, rentals and your hours, at a target margin. The quote and the per-head number the couple hears.

$

Your caterer's number, or your own plate cost.

$

Use the open bar buy list if you are not sure.

$

Venue, florals, cake, anything you pay and re-bill.

$/h
$

Tables, chairs, linens, tent. Your cost, not the client price.

Consults, site visits, vendor calls, the day itself, the follow-up.

$
25%

Profit as a share of the quote, after paying yourself. 25% is healthy.

How this is calculated

Cost = (food + bar) × guests + venue + staff × hours × wage + rentals + your hours × your rate.

Quote = cost ÷ (1 − target margin). Margin is a share of the quote, so 25% margin is a 33% markup.

Yearly leak = profit per wedding × weddings per year, halved. It is what quoting at cost gives away.

Prices are before GST/HST. Add tax on top of the price shown, never inside your margin. Estimates, not advice.

Get cost tips for your trade

Occasional emails from ChickenPieces with cost tips and supply deals. Unsubscribe any time. Privacy.

Verdict

Quote this number

$262 per head to the couple

Package quote$31,413
Your true cost
$23,560
Cost per head
$196.33
Profit on this wedding
$7,853
Your time, paid
$3,300
Quote at 25% margin
$31,413
Quote that only covers costs
$23,560
Conservative yearly leak$70,680

What quoting at cost instead of this number gives away over a year.

Save in the event planner
Field Pack
Wedding Quote Auditor

The printable worksheets, templates, and benchmarks behind this calculator. $79, one-time.

Not on sale yet. Drop your email and we'll tell you when it opens — the free calculator above works right now.

See what's inside
Keep it

Want this saved, with your real numbers?

A simple list of your events with vendor costs, your hours and profit per event. Saved on this device, free.

Open the event planner

More event calculators

All Weddings & events

Catering Per-Head Quote

Guests, food per head, staff hours, rentals and travel in. A quote per head that protects your margin out.

Wedding & Event Margin Calculator

Client budget, vendor costs, labor, and overhead in. True cost, planner margin, and per-guest cost out.

Buffet vs Plated Calculator

Same guests, both service styles: food with waste, servers by ratio, equipment. Which is cheaper and by how much.

Event Server Staffing Calculator

Servers, bartenders and captains for the guest count and service style, the labour bill, and whether what you bill covers it.

Open Bar Buy List

Guest count and hours in. A beer, wine, and spirits shopping list with buffer out.

Rentals Markup Calculator

Chairs, tables, linens at vendor cost, your markup, delivery and damage waiver passed through. Client price and whether it pays for your time.