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Café costing calculators

Cost per cup, milk down the sink, custom cakes, ice cream and festival days for food trucks. 5 free tools, every formula shown, CAD before GST/HST.

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Coffee Cost per Cup

Beans, milk, cup and extras with waste, against the menu price. Cost per cup, cost %, and the price at your target.

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$

Delivered price. Specialty runs $28 to $45.

18 for a double shot. 36 for a large or a pour-over.

$

Oat and almond are $3 to $4; charge the surcharge.

0 for an americano. 220 for a 12 oz latte.

$

0 for dine-in ceramics. As sold at ChickenPieces: 12 oz paper hot cup 1,000/case $280.97 = $0.28, lid 1,000/case $113.56 = $0.11, sleeve 1,300/case $156.97 = $0.12.

$
%

Dialling in the grinder, steamed milk poured out, remade drinks.

%

Coffee shops aim for 20 to 28% on drinks.

$
How this is calculated

Beans = price per kg ÷ 1000 × grams. Milk = price per litre ÷ 1000 × ml.

Cost per cup = (beans + milk + cup + extras) × (1 + waste). Cost % = cost ÷ price.

Yearly leak = cents over target per cup × cups a day × 365, less 20% for quiet days.

Prices are before GST/HST. Add tax on top of the price shown, never inside your margin. Estimates, not advice.

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Verdict

This drink is under-priced

33.5% cost at $5.25 · price at 25%: $7.03

Cost per cup$1.76
Beans
$0.58
Milk
$0.46
Cup and extras
$0.59
Left over per cup
$3.49
Left over per day
$629
Conservative yearly leak$23,428

What running over target on this one drink costs across a year of cups.

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Café guides

All guides
How much does a latte cost to make?Beans are the small part. Milk, the cup and the drinks poured out while dialling in are the rest.3 min readHow much milk is your café pouring down the sink?Litres bought minus litres that reached a cup. The gap is real money every week.2 min readHow much does a scoop of ice cream cost to serve?Tub or mix cost by the litre, overrun, scoop size, then the cone or cup, topping and napkin. Cost per serving and the price at your target.3 min readHow to price a custom cake so decorating hours get paidIngredients are a tenth of the price. The hours with the piping bag are the rest, and most bakers give them away.3 min readIs this festival worth it for a food truck? TAKE / NEGOTIATE / PASSPitch fee, the organiser's cut, and covers you can honestly expect. The answer is a number, not a feeling.3 min read
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Cost every drink and bake once; it re-costs when beans, milk or butter move. Saved on this device, free.

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Pack sizes we price from

The case prices in these tools come from products sold at ChickenPieces. Plain links to our own store.