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Wedding & Event Margin Calculator
Client budget, vendor costs, labor, and overhead in. True cost, planner margin, and per-guest cost out.
Total the client will pay you, all-in.
Used for cost-per-guest.
Vendor costs you pay
Planning, vendor calls, rehearsal, day-of. Be honest.
What your time is worth, not what you charge.
Insurance, software, travel, marketing spread across events.
How this is calculated
True cost = vendor costs + (labor hours × hourly rate) + overhead % of both.
Planner margin $ = client budget − true cost. Margin % = margin $ ÷ budget.
Cost per guest = true cost ÷ guests.
Green at 20%+ margin, amber under 20%, red when you are paying to work.
Prices are before GST/HST. Add tax on top of the price shown, never inside your margin. Estimates, not advice.
Margin is too thin
10.9% margin. Thin — one vendor overage wipes it out.
- True cost
- $46,345
- Margin %
- 10.9%
- Cost per guest
- $386.21
- Your labor
- $4,800
The gap to a 20% margin, across 15 weddings a year, halved.
Save in the event plannerThe printable worksheets, templates, and benchmarks behind this calculator. $79, one-time.
Want this saved, with your real numbers?
A simple list of your events with vendor costs, your hours and profit per event. Saved on this device, free.
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